Instructions for Reference writers

Step 1: Prepare the reference

Download the reference template form. Be sure to use this form and only this form. References that are not on this form will not be accepted.

First, rank the fellow on the eleven listed categories. An explanation of the rankings is above the listed categories. To enter a rating, click on the box and enter the number directly. The ranking system is listed on the form.

The second portion is where you write you recommendation. Type your recommendation directly into this space. The recommendation can exceed the space provided, but the whole form may not exceed two pages.

Fill in the requested information of the bottom of the form.

A signature is required. If you do not have an electronic siganture, you will need to print the form, sign it and re-scan it.

The form must be converted to pdf form before moving to the next step.

Step 2: Log on to ERA commons

Go to the reference website.

You will be taken to page on the ERA commons. You do not need to log in with your commons ID to upload a reference.

In the first set of fields, enter your first name, your last name, email, your affiliated institution, and department.

In the second set of fields, enter the fellow's commons ID, last name, and funding opportunity number. If the fellow has not given you this information, than ask them to provide it.

Click continue.

Step 3: Upload the reference

On the next page click on the "browse" button and select the pdf file on your computer. This will upload it to the ERA commons.

After you have uploaded the letter, you should get a confirmation email. Save this email in case you need to update the reference.