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Can a trainee be supported on an NIH research grant at the same time they are receiving a stipend from an NRSA grant?
PHS funds may not be used to supplement an NRSA stipend. Furthermore, trainees are required to devote full-time effort to the training program. However, a trainee may receive separate compensation from an NIH grant when employed for services such as laboratory assistant, on a limited part-time basis. Compensation may not be paid from a research grant that supports the same research that is part of the trainee's planned training experience. Under no circumstances may the conditions of the employment interfere with, detract from, or prolong the trainee's approved NRSA training program. See the NRSA Guidelines (published in the NIH Guide, 6/20/97) for additional information on stipend supplementation versus compensation.
What is the limit of support for predoctoral and postdoctoral years?
No individual trainee may receive more than 5 years of aggregate NRSA support at the predoctoral level or 3 years of support at the postdoctoral level, including any combination of support from institutional training grants and individual fellowship awards. Any extension of the total duration of trainee support at either the predoctoral or the postdoctoral level requires approval by the director of the NIH Institute or Center that supports the award.
How do I get Human Subjects Certification?
Predoctoral and postdoctural fellows are required to take a course in the ethical conduct of research with human subjects. The UW Human Subjects Division offers tutorial sessions as well as certification through a web-based training program. To view the schedule and register for a tutorial session at the UW, visit http://depts.washington.edu/hsd/INFO/train.htm. To register for the online course visit see http://www.miami.edu/citireg/
Where can I find more information about HIPAA Training?
HIPAA is an acronym for the Health Insurance Portability and Accountability Act, passed by Congress in 1996. The purpose of the Act was to increase the ease with which people could transfer their health care information from one insurer or provider to the next. Congress, as part of HIPAA, required the development of privacy regulations to protect the confidentiality of individually identifiable health care information. The final privacy Rule was issued on August 14, 2002: www.hhs.gov/ocr/hipaa/finalreg.html.
More information on HIPAA can be found at this link:
http://depts.washington.edu/hsd/INFO/uwhipaa.htm
Where are current Tuition and Stipends rates posted?
Full-time, in-state or out-of-state tuition is paid automatically from grant funds for all predoctoral trainees for at least two years. Predoctoral trainees must enroll in at least 10 credits of course work each term. Continued support for full- or part-time tuition thereafter depends upon funds available. Trainees should make an appointment with the Manager at the beginning of their appointment to fill out and sign the Statement of Appointment. This ensures that trainees will receive their stipend check and tuition fees on time.
Predoctoral stipends are uniformly set for all trainees by the U.S. Public Health Service.
http://grants1.nih.gov/grants/guide/notice-files/NOT-OD-06-026.html
Can I apply for other Employment as a trainee?
Predoctoral trainees may supplement their incomes up to 10 hours per week. This policy is made at the federal level and is strictly enforced.
The following NIH regulations apply to both pre and postdoctoral scholars:
"Stipend Supplementation: Fellows are supported for 12-month full-time training appointments for which they receive stipends to defray living expenses. Stipends may be supplemented by an institution from non-Federal funds provided this supplementation does not require any additional obligation from the fellow. An institution can determine what amount of stipend supplementation, if any, will be provided according to its own formally established policies governing stipend support. These policies must be consistently applied to all individuals in a similar status regardless of the source of funds. Federal funds may not be used for stipend supplementation unless specifically authorized under the terms of the program from which funds are derived. Under no circumstances may Public Health Service (PHS) funds be used for supplementation." What is our federal grant number awarded by NIH?
T32 NR07039-19
Where can I get information about Health Insurance?
Predoctoral and postdoctoral trainees in the program receive health insurance: Information is available at: http://www.washington.edu/admin/hr/benefits/
T32 staff do not have information about health benefits. Please contact the Benefits Office (benefits@u.washington.edu) for questions. They normally respond to questions within 24 hours. What is the Vacation/Leave policy as a trainee?
In general, trainees may receive stipends during the normal periods of vacation and holidays observed by individuals in comparable training positions at the grantee institution. For the purpose of these awards, however, the period between the spring and fall semesters is considered an active time of research and research training and is not considered a vacation or holiday. Trainees may receive stipends for up to 15 calendar days of sick leave per year. Sick leave may be used for the medical conditions related to pregnancy and childbirth.
Trainees may also receive stipends for up to 30 calendar days of parental leave per year for the adoption or the birth of a child when those in comparable training positions at the grantee institution have access to paid leave for this purpose and the use of parental leave is approved by the program director.
A period of terminal leave is not permitted and payment may not be made from grant funds for leave not taken. Individuals requiring periods away from their research training experience longer than specified here must seek approval from the NIH awarding component for an unpaid leave of absence. At the beginning of a leave of absence, the trainee must submit a Termination Notice (PHS Form 416-7) and upon return from the leave of absence, the trainee must be formally reappointed to the grant by submitting an updated Statement of Appointment
How much is our Training Expenses Allowance?
Trainees receive an annual allowance for training related expenses. Check with the Program Director for the amount you are allocated each year. This includes research expenses, books, computer supplies and software, reprints, etc. Keep receipts to turn in for reimbursement.
How much is our Travel Allowance?
Trainees receive $800 EACH APPOINTMENT YEAR for travel. Travel includes reimbursement of conference fees, airline tickets to conferences or research-based meetings, and lodging and meals during conferences, which require out-of-town travel. Trainees must obtain prior approval from the Program Director by submitting a request stating rationale for the trip.
Trainees must use a travel agent that uses state contract airfares (http://www.washington.edu/admin/travel/travel.agencies.2004.html).
Because you may charge airfare and registration well in advance of your trip, you will need to pay the Visa bill with those charges before you leave. In this situation, you may be reimbursed early. (Early reimbursement applies only to using your individual Visa for airfares or registrations. If you pay for a registration with a different method, early reimbursement does not apply.) If you want to receive VISA early reimbursement, give your registration receipt, travel agency receipt, or other proof of charge to the Manager.
Trainees may choose to drive their own cars on a university business trips. If you choose to drive your own car, you are reimbursed the applicable rate for each mile driven up to the state contract airfare for the same trip. The University has established the rate for mileage reimbursement at .375 cents a mile.
http://www.washington.edu/admin/travel/mileage.html
How do I develop Research Support?
A key element of the WHNRT Program is the opportunity for mentorship by an established scientist. Mentors selected for this program will work with trainees in a variety of ways, depending on the level of the trainee (predoctoral or postdoctoral), the nature of their research programs and the goals of the trainee. In most cases, mentors of predoctoral students will serve as committee members or chairs of supervisory committees. Postdoctoral trainee's mentors will assist the trainee to initiate their training program. For example, some will introduce the trainee to their laboratories, providing a supervised learning experience during which the trainee will master several assays or techniques before initiating his or her own project. The mentor may advise the trainee to complete coursework or learn advanced statistical analytic procedures prior to the initiating research projects. In any event, the guidance about career development provided by the mentor will be a key element of the research development program.
(PHS Form 2271). Trainees within the first twelve months of postdoctoral support must also submit a Payback Agreement (PHS Form 6031) upon return from a leave of absence.
How can I register for Seminars?
Trainees will register for Nurs531W "Seminar in Women's Health Research" (3 cr) for the duration of their training program. The seminar series will consist of bi-weekly meetings in which trainees and selected faculty mentors will discuss substantive topics in women's health related to the major areas of emphasis of the WHNRT Program:
- Fall Quarter: NIH Women's Health Research Agenda (1999), Integrating biobehavioral and sociocultural dimensions of health using examples from faculty research programs (e.g. Midlife Healthy Women Study)
- Winter Quarter: Health disparities; research methods for studying subopulations of women and underrepresented ethnic groups.
- Spring Quarter: Interdisciplinary collaborations; intervention research, clinical trials
Trainees will be encouraged to take advantage of resources such as bi-weekly research seminars offered by the UW Office of Research and the Office of Research on Women's Health seminar series on the web. The UW Office of Research Seminars are offered to all faculty and students and address such topics as developing a proposal for a small grant, writing specific aims, presenting qualitative methods, and writing research abstracts. Since 1993, the Office of Research on Women's Health (ORWH) has sponsored women's health research seminars, which are open to all members of NIH and the surrounding community. Topics have included genetic testing, autoimmune diseases in women, physical fitness for women, women and smoking, risks and benefits of hormone replacement therapy, reproductive health, and mood disorders in women. These seminars, presented by leading researchers and clinicians, are now available on the World Wide Web by using REALPLAYER 5.0 or other REALMEDIA software to access the URL: http://videocast.nih.gov/.
What are the Summer Course Requirements?
Please check with Dr. Marcia Killien (killien@u.washington.edu) for updated information on summer requirements
Where can I get information on Postdoc course registration?
Postdoc's can either register as nonmatriculated (NM) students, or apply to be a Graduate Non Matriculated student. GNM status requires submitting an application to the School of Nursing in advance however, class credits will be on their transcript.
http://www.son.washington.edu/eo/gnm_admission.asp
http://www.extension.washington.edu/ext/courses/steps/GNM_faq.asp
How do I get Reimbursed?
Trainees are required to provide receipts for all items (with the exception of meals and miscellaneous expenses under $50) for all items for which they want reimbursement.
Turn in original receipts to be reimbursed to Fiscal Specialist Ann Ku in T402.
Due to the number of trainees on the grant and the limited amount of staffing, we are generally only able to provide fiscal support for training grant-related expenses.
Can I submit a grant application while appointed on a T32 (training grant)?
Trainees can look for new funding while working on a T32, but the training
grant can not pay for administrative costs (supplies, using department
staff time, copying, long distance Uwatts). Please also see above for
NIH restrictions on salary supplemention using PHS funds
Where can I find more information about T32 Payback Provisions?
More information about T32 payback provisions can be found in here.
