Post-Award Process

Support for currently active grants and contracts:

• School of Nursing Links
• Essential Campus Links
• Other Helpful Resources
  
  

School Of Nursing

• Centralized BNHS Post-Award Support
• Office of Nursing Research
• ONR list of currently active research and training projects in the School of Nursing. You can also search here for faculty research interests
• School of Nursing Forms (timesheets, travel forms, etc.)
  
  

Essential Campus Links

Managing an Award

• Advance Budget Numbers. When you need a new budget number for the start or continuation of a project while waiting for a new Notice of Grant Award, you can apply for an Advance Budget Number. Advance budget numbers will only be issued once the sponsor has confirmed the funding of the project, and you will need an approved e-GC1 too.
  • For more information, read GIM 9: Advance Budget Numbers
  • Advance Budget Number Request
• Grant & Contract Accounting (GCA) The GCA contact team for all SoN grant & contract accounting questions is Team 4: 3-8947
  • Use Grant Tracker to find quick status of a budget number
• Filing for a No-Cost Extension: Complete this web-form at least ten working days before the expiration date of a grant to request an extension with no additional funding. OSP actually does the communicating with the granting agency. First step is completion of the above form. Then OSP staff pulls up the relevant files/information, checks that a one-year no cost extension is allowed for the grant under expanded authorities. If it is allowed, OSP will then submit the request from UW.
• Calculator Tools
  • Institutional Base Salary/ADS/ENS
• Salary Cap
• Cost Sharing
• Understanding Faculty Effort and Cost Sharing 
  • FECs, Sal Cap, & Impact of RSTs (Power Point presentation)
  • eFECs - Transitional phase (PDF presentation)
• Concurrence Letters from OSP
• To establish a sub-budget from a grant or contract parent budget, complete a TRANSPASU form and submit it to New Accounts; Grant & Contract Accounting, Box 351122. Sub-budgets are frequently established to transfer money to another department or organization code in which a portion of a project is taking place.

Sub-Contracts

• GIM 7(Explanation of Subcontract Process at UW)
• Sub-Contract Checklist
• Subcontract Administration (OSP slideshow)
• OSP Subcontracts: Frequently Asked Questions

Human Subjects/Project Participants

• Human Subjects Approval in BNHS
• Human Subjects Division
• HIPAA Training within SoN
• Check IRB Application Status
• Verify employee Human Subjects Certification Training Status
• Paying Research Subjects
  
  

Other Helpful Resources

• Records Retention for Research Grants & Contracts
• Research Grant Projection Spreadsheet
  
• UW Research Studies Web-site

This website lists studies registered by researchers who are currently seeking volunteer participants. List your own research study here if you are seeking volunteers. You will need Human Subjects approval to recruit using this website, as you would any recruitment strategy. To get a study posted, start by clicking here.

• Program Income procedures
  
• Grants Information Memoranda (GIM)
  • Guidelines for Classification of Sponsored Projects and Gifts
  • GIM 13: A Primer on Facilities & Administrative Costs
  • GIM 13: Indirect Costs Rates
  • GIM 23: Costing Policy for Sponsored Agreements
    

Do you have favorite grant-related resources you think others would find useful? Please send any and all suggestions/feedback about this page to Susan Graham. Thanks for your input!