Concurrence Letters

Description

After a grant or contract has been awarded, the approved budget, time frame, other project implementation or other administrative requirements are not always consistent with actual project needs. Many funding agencies require prior approval for these kind of changes, which can be formally requested in the form of a concurrence letter.

See OSP Concurrence Letter Site for further explanation and specific instructions.

Sample Concurrence Letter

This letter must be on institutional letterhead, and should be signed both by the PI and by the UW Office of Sponsored Programs (either Director or other approved signer).

The sample letter structure below includes some of the critical pieces needed in a concurrence letter. Areas highlighted in red will require specific review & input from the PI.

[DATE]

Name
Address
Etc.

RE:      Project Title:__________________________________________
            Principal Investigator: __________________________________
            Funding Agency #: {your award # here - e.g., R01 1234AB56-01}
            Current Period: {Start date - End Date}
            Total Award Period: {Start date - End Date}

Dear ________________

YOUR TEXT HERE .

ETC.

Please contact ____________________________ at phone #__________ or e-mail address ________________________ if you require other information or have any questions.

____________________________________              __________________________________
PI Name                                        Date                  Lynne Chronister, Director                 Date
Address                                                                 Office of Sponsored Programs