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PowerPoint 2007: Inserting a video

Unlike pictures or drawings, movie files are always linked in it. When you insert a linked movie file, PowerPoint creates a link to the movie file's current location. If you later move the movie file to a different location, PowerPoint cannot locate it when you want the file to play. It is a good practice to copy the movies into the same folder as your presentation before you insert the movies. PowerPoint creates a link to the movie file and can find the movie file as long as you keep it in the presentation folder, even if you move or copy the folder to another computer. Another way to be sure that your linked files are in the same folder as your presentation is to use the Package for CD feature. This feature copies all the files to one location (a CD or folder) with your presentation and automatically updates all the links for the movie files. When your presentation contains linked files, you must copy the linked files as well as the presentation if you plan to give the presentation on another computer or send it to someone in e-mail.

When you insert a movie, a pause trigger effect is added. This setting is known as a trigger because you have to click something in the slide to play the movie. In a presentation, you click the movie frame to pause the movie and click it again to resume it.

Inserting a movie

  1. In Normal view, click the slide to which you want to add a movie or animated GIF file.
  2. On the Insert tab, in the Media Clips group, click the arrow under Movie.

    movie

  3. Do one of the following:
    • Click Movie from File, locate the folder that contains the file, and then double-click the file that you want to add.
    • Click Movie from Clip Organizer, scroll to find the clip that you want in the Clip Arttask pane, and then click it to add it to the slide.

  4. When you insert a movie, you are prompted with a message asking whether you want the movie to start Automatically or When Clicked.  

    • To automatically start the movie when you show the slide, click Automatically. You can pause a movie while it is playing by clicking it. To continue playing the movie, click it again.
    • To manually start the movie when you click it on the slide, click When Clicked.
    Note: You can change this option at any time. Click the movie, and then under Movie Tools, click the Options tab. In the Movie Options group, select the option that you want from the Play Movie list.playmovie

 

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Play a movie full screen

If you set the movie to be displayed full screen and it is also set to start automatically, you can drag the movie frame off the slide into the gray area so that it will not be visible on the slide or flash briefly before the movie goes to full screen.

  1. In Normal view, click the movie frame on the slide that you want to play full screen.
  2. Under Movie Tools, on the Options tab, in the Movie Options group, select the Play Full Screen check box.

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Preview a movie

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Play a movie across several slides

You may want the movie that you inserted in a presentation to continue to play when you advance to the next slide. To do this, you need to specify when the movie should stop playing. Otherwise, it will stop the next time that you click the mouse.

Note: You must have a play effect to do the following procedure. If you already inserted the movie and chose When Clicked when prompted, you can switch to Automatically to add a play effect.

Switch from When Clicked to Automatically

  1. In Normal view, click the movie.
  2. Under Movie Tools, on the Options tab, in the Movie Options group, in the Play Movie list, click Automatically.

Keep the movie playing across slides

Note: This procedure plays the movie once for the length of the movie file. It does not play the movie repeatedly.

  1. In Normal view, click the movie frame on the slide.
  2. Under Movie Tools, on the Options tab, in the Movie Options group, in the Play Movie list, click Play across slides.
  3. On the Animations tab, in the Animations group, click Custom Animation.
  4. In the Custom Animation task pane, click the line that represents the movie play effect (the line with the triangle), click the arrow, and then click Effect Options.
  5. To keep the movie playing for several slides, under Stop playing, click After, and then set the total number of slides that the file should play across.

    Tip: If you set this value to 999 (the maximum), and the movie is long enough, it will play for the entire presentation, and you won't need to adjust the value if you add or delete slides from your presentation.

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Play a movie continuously throughout a presentation

You may want a movie to play for the duration of a presentation or to keep playing until you stop it. If the length of the movie is shorter than the length of the presentation, you can set the movie to start again after it finishes, so that some portion of the movie is always playing during your presentation.

  1. In Normal view, click the movie frame on the slide.
  2. Under Movie Tools, on the Options tab, in the Movie Options group, select the Loop Until Stopped check box.

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